Sale Register


'Sale Register'


'What is Sales Register?'


Sales Register is the account of all the sales made within a tax period under the GST regime. It is mandatory for all the GST registered person to maintain the Sales Register in order to calculate their Output tax and for GSTR-1. Sale register is the input data for generation of GST Return. Every taxable person who is carrying out the manufacturing activity must maintain Sales Register.

How to generate Sales Register with our tool?


GSTaidonline provides a tool which will generate sale register automatically. The users are facilitated with 4 alternative methods – Invoice Generator, Upload File, Upload Image and Fill in Input Entry. The users can choose any one of these free methods to generate their Sale Register automatically.

  • Step 1: The user can select Sales Register from our homepage or from the services tab.
  • Step 2: To avail this service, the user must login by using their own GSTIN No. and Password credentials. In case of a new user, they will have to fill the sign up page and then login.
  • Step 3: Then select any one of the four methods, whichever is convenient for the user.

'1. Invoice Generator'


GSTaidonline provides an Invoice Generator tool. The users can use this service for free to generate invoices. When the user generates invoice with our tool, their Sale Register will automatically get generated by our GST accounting software.

'2. Upload File'


On selection of the “Upload File” mode;

  • The users will be provided with an excel format. Users using other softwares (such as Tally/SAP/SUN/BUSY etc.) can simply export their file in excel and then upload the copied data from there in our excel format.
  • The users will be required to fill the mandatory columns only. Just copy and paste the data from their excel file in the respective columns here.
  • Once the data is ready in the format, click “Upload” and the Sale Register will be generated. Moreover, on the basis of the generated Sale Register, the users will get automated GST Returns.

3. Fill in Input Entry'


On the selection of the “Fill in Input Entry” mode;

  • The user will have to fill the correct data on the input data entry sheet.
  • The input data entry sheet will be shown to the user on the basis of their selection of either regular dealer or composite dealer, at the time of sign up.
  • On the basis of the provided details, other details will be auto-populated for preparation of Sale Register, invoice generation and GSTR 1 / GSTR 4.

4. Upload Image'


On the selection of the “Upload Image” mode;

  • The users will be required to click a picture of the invoice (clearly visible) and then upload it here.
  • From the admin portal, our team will receive the image. On the basis of it, they will fill in the input entry and generate the Sale Register for the user.

'In case of a Regular Dealer –


In case of a regular dealer, the user will have to follow the additional steps mentioned below for the preparation of sale register, invoice generation and GSTR 1.

  • Select the “GST” tab and enter the few required necessary data for domestic sales while the others will be auto-populated in the input data entry sheet.
  • Select the “Non-GST” tab and provide the correct data for items and amount.
  • Select the “Exempted” tab and provide the few required details according to his/her transaction.
  • Select “export” tab and provide the few required details according to the transactions

'In case of a Composite Dealer –'


In case of a composite dealer, the users will have to follow the additional steps mentioned below:

  • The user will have to provide the few details in the input data entry sheet.
  • On the basis of the provided details, other details will be auto-populated for preparation of sale register, invoice generation and GSTR 4.

For Advanced Receipt: The user will have to fill all the required details in the input data entry sheet i.e. buyer state, select item and gross advance received. On the basis of these details, the rate of GST and total amount will be auto calculated and a document number will be generated for the track of advance received.

For Advance Adjustment: The user has to mention the invoice number and document number, on the basis of which advance to be adjusted and the net taxable value will be auto-calculated.

For Credit Note/Debit Note: The user will have to the fill the required details in the input data entry sheet for credit or debit note. The data will be auto populated in the sale register, GSTR1 and GSTR4. The User will also get an option to see the month-wise sale register by selecting the month. The user can add any invoice detail in the Sale Register itself, by clicking on “Add Invoice” or upload more than one invoice from Sale Register itself by clicking on “Upload Bulk Entry”. The user will be provided with the options to edit, view and delete on Sale Register in respect of every invoice.